This privacy notice includes details of what information we collect from you, what we do with it and who we might share it with. See our personal information charter for more information.
The Home Office is the 'controller' of this information (as defined in the Data Protection Act 2018). A controller determines how and why personal information can be processed.
The legal basis for processing your information is that it is needed to perform a task carried out in the public interest.
We collect your:
We use the information you enter to:
Your email address and phone number are only used for notifications about your status and for you to sign in securely.
If you update your details, your new information will be kept and used in the same way as the information you have already given us. This ensures we have your latest information and you can securely access our services.
We also keep a record of how you use the service to help us make improvements to the service and prevent abuse. This includes:
We may share your information with other organisations to carry out our work or if required by law, for example to prevent fraud or other crime.
For more information about when your personal information may be shared, and how we store it, read our privacy notice for the borders, immigration and citizenship system.
By using this service, you are confirming you understand how we can use your information.
We will keep a record of the information you enter, in line with existing retention policies.
By sharing your status or rights with a person or organisation, you give them permission to access and use your personal information. They are responsible for processing your personal information in line with data protection legislation including the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).
If you use email to give them access, it is your responsibility to enter their correct email address in our service. We will email them a code and instructions on how to view your information securely on GOV.UK – we never send your personal information by email.
You are responsible for keeping your security settings up-to-date and not clicking on any links that look suspicious. Follow the advice from the National Cyber Security Centre.
You can request your personal information.
Under the UK General Data Protection Regulation (UK GDPR), you have the right to:
There may be legal or other official reasons why we need to continue to use your personal information.
If you want to restrict the use of your personal information or ask us to make changes to it, write to:
Subject Access Request Unit
40 Wellesley Road
Or email: SubjectAccessRequest@homeoffice.gov.uk
You should email the Home Office Data Protection Officer (DPO) if you disagree with the way we:
The DPO provides independent advice and monitoring of our use of personal information.
You can also complain to the Information Commissioner, who is an independent regulator.
The Office of the Information Commissioner